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AI quote automation, built on your price list

Negodiuk AI builds AI quoting systems for distributors and B2B sellers with $5M to $50M in revenue. The system reads each request for quote, matches the items to your catalog, prices them from your price list and customer terms, checks stock, and sends the quote back at any hour. It runs inside the systems you already use.

Why quotes are where B2B revenue leaks

A request for quote is a race. The supplier who answers first with a clean price is in the best spot to win the order. When a quote waits two days for the one person who knows the price list, the buyer moves on. Our quote-to-order breakdown shows where those two days go.

How AI quote automation works

1. The request arrives. By email, PDF, web form, or a phone call to your AI call center.
2. The agent reads every line. It matches items to your catalog, including the customer’s own part numbers and the way they describe products.
3. It checks stock. Each line is checked against your inventory, with lead times on what is short.
4. It prices the quote. List price, customer tier, contract pricing, volume breaks, tax and freight rules, all from your data.
5. It checks the margin. A quote under your margin floor, or a new customer over a credit limit, goes to a person for approval before it goes out.
6. It sends and follows up. The quote goes out in your format. If the buyer goes quiet, the agent follows up on the schedule you set.
7. It turns a yes into an order. When the buyer accepts, the quote becomes a sales order, then an invoice, with no retyping.

The same agents cover RFQ automation, order entry automation and sales order automation, because a quote that wins becomes an order.

AI quoting software, or a quoting system built for you?

AI quoting software works best with a standard catalog and standard pricing. B2B pricing usually carries more: contract prices, customer part numbers, freight zones and margin rules, kept in spreadsheets and in the heads of two or three people. We build the quoting agent around that logic, then keep it running as prices and customers change.

Who it fits

Wholesale distributors, manufacturers, importers and B2B sellers with a real catalog, repeat buyers, and quotes that today depend on one or two people. If you run a distribution business, the AI checklist for wholesale distributors shows where quoting sits among your other leaks.

Orders that arrive after hours are the other half of the race. Our guide to after-hours order taking for distributors covers the night shift.

Frequently asked questions

What is AI quote automation?

AI quote automation uses AI agents to read requests for quote, match items to your catalog, price them from your price list and customer terms, check stock, and send the quote back. Exceptions, like a quote under your margin floor, go to a person for approval.

Can it handle customer-specific pricing?

Yes. The agent prices from your rules: customer tiers, contract prices, volume breaks, tax and freight. If a rule is missing, the quote goes to a person instead of a guess.

Does it work with our ERP and email?

Yes. It reads requests from your inbox and web forms and writes quotes and orders into the systems you already run. AI integration services covers the details.

How fast does a quote go out?

A quote inside your rules goes out as soon as it is priced, at any hour. A quote that needs approval waits only for the person who approves it.